All presentations should be given in English. Italian translators will be available during the morning plenary sessions only to translate the scientific program from English to Italian. CME’s are offered to Italian participants only; please visit the education/translation desk for details.
Symposium Presentations
Symposium sessions are 90 minutes in length, roughly allowing for 5 minutes symposium introduction, four 20 minute talks by individual presenters and 5 minutes at the end for discussion/ Q&A. Presenters are free to divide their time in a way that best suits their symposium presentation; individual presenters should allow for a short period at the end of their talk for questions.
Please visit the speaker ready-room prior at least three hours prior to the start of your talk to upload your presentation to the on-site computer and verify that the fonts/images have transferred correctly.
Oral Session Presentations
Oral sessions are 90 minutes in length, roughly allowing for 5 minutes introduction, eight 10-minute talks and 5 minutes for discussion/ Q&A at the end. If one oral has cancelled during the presentation, a break of 8-10 minutes should be observed for the missing presentation, allowing for all presenters to have equal presentation time.
Please visit the speaker ready-room prior at least three hours prior to the start of your talk to upload your presentation to the on-site computer and verify that the fonts/images have transferred correctly.
Audio Visual Equipment
LCD projectors and screens will be provided in all rooms where talks are scheduled. One PC computer will be available in each session as well as a microphone, lectern and riser. Italian translators will translate the morning plenary talks for
Recording
Recording devices are not allowed in the audience. IEPA is working with a new vendor to expand on the virtual conference library of all IEPA talk presentations started in 2012. More information will be available shortly.
Slide Information
The following suggestions are designed to help you prepare a more effective slide presentation.
Minimize the Number of Slides
Limiting the number of slides in your presentation will keep your audience attentive and interested.
Choose a Readable Font
Font Style
Choosing the right font style, such as Helvetica or Arial, helps to get your message across. Avoid narrow fonts, such as Arial Narrow, and avoid fonts that include fancy edges, such as Times.
Font Size
Choosing the right font size will enable the audience to read your slides easily. The following measurements indicate the size of a font on your computer screen, not projected on a screen for your audience in full screen mode. To enable full screen mode: select the “View” tab, in the “Presentation Views” group, click “Slide Show.”
- A one-inch (2.5 cm) letter is readable from 10 feet (3 m).
- A two-inch (5.0 cm) letter is readable from 20 feet (6 m).
- A three-inch letter (7.5 cm) is readable from 30 feet (9 m).
Keep It Short
You want your audience to listen to your presentation, rather than read the screen. Keep your text simple by using bullet points or short sentences. Try to keep each point to one line. Some projectors crop slides at the edges, so long sentences may be cut off. You can remove articles such as “a” and “the” to help reduce the word count on a line.
Use Graphics
Use graphics to help tell your story, but be careful not to overwhelm your audience by adding too many graphics to a slide.
Label Charts and Graphs
Use only enough text to make your chart or graph comprehensible.
Keep Slide Backgrounds Subtle
Choose an appealing, consistent template or theme that is not too eye-catching. You don’t want the background or design to detract from your message.
Template: A file or set of files that contains information about the theme, layout, and other elements of a finished presentation.
Theme: A combination of theme colors, theme fonts, and theme effects. A theme may be applied to a file as a single selection.
Use High Contrast Colors
Choose high contrast colors–a light background with dark colored text or a dark background with light colored text. You can use preset themes to automatically create a visually satisfying contrast level.
Check Spelling and Grammar
To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation.
Source: See the Microsoft Office Online site for more information on Tips for creating and delivering an effective presentation.